Article Index

ARTICLE III MEETINGS OF MEMBERS

Section 1 Regular meetings: The chair regularly convenes board meetings. Regular meetings of the members shall be held at a time and place designated by the Chair

Section 2 Annual meetings: An Annual General Meeting (AGM) of the members shall take place in February or March; the specific date, time and location of which will be designated by the board. Due to geographical distances, AGMs may be held online, in a proper venue or by phone. If the whole discussion can be saved to a computer file in written or in audio form, it shall be so saved. At the AGM the members shall

  • Choose a chair and a secretary of the meeting, a person to check the minutes and a person who counts the votes
  • constitute a quorum
  • receive reports on the activities of the association and it’s finances
  • determine the Financial Statements and discharge the treasurer and the Board
  • decide on the annual fees
  • determine the direction and the budget of the association for the coming year
  • elect the board, as specified in ARTICLE IV
  • choose two members who will act as operations inspectors

Section 3 Extraordinary meetings: Extraordinary meetings may be called by the Chair, the Executive Committee, or a simple majority of the Board. A petition signed by 10 percent of members may also call an extraordinary meeting.

Section 4 Notice of meetings: Written notice of the Annual General Meeting shall be given to each voting member, by e-mail, not less than two weeks prior to the meeting.

Section 5 Voting: All issues to be voted on at the AGM shall be decided by a simple majority of those present at the meeting in which the vote takes place.